Board of Directors Meeting

These minutes are unofficial until approved by the board at the next meeting.

The meeting was called to order at 9:12 a.m. on October 3rd, 2009

Board Members in Attendance:

• President: Linda Walton
• Vice-President: Gigi Aldemir
• Secretary: Susan Hotujec
• Treasurer: Jonathan Glassman
• Board Member: Michael Palmer (was not in attendance)
• Property Manager: Phil Hylander
• 2 additional unit owners

New Business:

• City Furniture/Mai Kai: Florian S. Ellison, Angelo & Banta, P.A.
  
  • Mr. Ellison, an attorney that represents City Furniture attended the meeting. He explained to the Board about the relocation of a utility easement of parking lots behind Mai Kai and Modern Age. Basically, they are tradinng parking lot segments with each other.
  • This has no effect on the community but the City requires neighboring areas be informed of such things.

Old Business:

• Pool Renovation:
  
  • Assessment Approval:
    • Board voted (yes 5 / no 0) in favor of assessment
    • Board member Michael Palmer unable to attend meeting but emailed his approval vote to board
  • Assessment Total:
    • Total assessment per unit = $1,100.00
  • Assessment Payment Breakdown:
    • 6 monthly installments
    • 5 months @ $185
    • 1 month (last month, 6th payment) @ $175
    • Board voted (yes 5 / no 0) in favor of above listed payment schedule and dollar amounts
  • Assessment Payment Schedule:
    • 1st payment due November 15, 2009
    • Payments due every 15th of month
    • Stanard late fees apply
    • The assessment payment must be a separate check from the monthly HOA check as they go in different accounts
  • Pool Hours During Renovation:
    • Pool will be closed during renovation
    • Estimated 2 week project
    • Guest parking on south end of pool will be closed during these two weeks as area needed for vendor equipment
  • Renovation Schedule:
    • All permits have been pulled
    • Sunday, October 4, 2009: Trees will be removed from pool area by "Eastside Lawns & Landscaping"
    • Monday, October 5, 2009: Free standing potted plants will be removed from pool deck
    • Wednesday, October 7, 2009: Fence demolition begins by "Tile by Paola" and "Family Fence"
• Bees Nest:
  
  • Visible nests removed
  • Need to knock open wall by garage door to remove bee nests inside, bees coming back and trying to get in again
  • Estimated wall repair cost $300-$400
• Insurance:
  
  • Current insurance expires next week
  • Waiting on final quotes and premium notice.
  • Final decsision will be made via email.

Meeting Adjourned:

• Meeting was adjourned at 10:13 a.m.

Upcoming Meetings:

• The next meeting will be held toward the end of October and will be a budget workshop.
• The November board meeting will be for 2010 budget planning.