Board of Directors Meeting

These minutes are unofficial until approved by the board at the next meeting.

The meeting was called to order at 9:15 a.m. on August 22th, 2009

Board Members in Attendance:

• President: Linda Walton
• Vice-President: Gigi Aldemir (was not in attendance)
• Secretary: Susan Hotujec
• Treasurer: Jonathan Glassman
• Board Member: Michael Palmer
• Property Manager: Phil Hylander
• 5 additional unit owners

New Business:

• Wasp Nest:
  
  • Wasp nest found by garage door under roof and inside wall.
  • "Critter Control" quote = $200 to kill the next, inside and outside of the wall.
  • "Critter Control" quote = $300 to open wall to remove nest inside. Quote does not include repairing wall after nest removal.
  • Plan of action - board will gather additional bids from other extermination companies.

Old Business:

• Pool Renovation:
  
  • Wood Fence:
    1. The board voted (yes 4 / no 0) to select "Venice Fence" to install the new wood fence.
  • Gates:
    1. The board voted (yes 4 / no 0) in favor of arched, wooden gates with metal framed opening to look through, punch-code entry system, and hydraulic close system. The board must still approve the final design.
    2. The board voted (yes 4 / no 0) to eliminate the south-end gate. There will only be four gates installed during the renovation. This will reduce the cost of the project while still providing more than adequate access to the pool.
  • South-end Deck:
    1. The board voted (yes 4 / no 0) that the deck at the south end of the pool would not be replaced in the renovation. It is non-fuctional space and has remained unusued for many years but would be costly to replace.
  • Pavers:
    1. The board voted (yes 4 / no 0) to select "Tile by Paolo, Inc." for the brick paver installation.
  • Patio Furniture:
    1. The board voted (yes 4 / no 0) to purchase furniture directly from the manufacturer, Tropitone.
    2. Furniture to include:
       • 12x lounge chairs with 4" straps
       • 16x chairs with 4" straps
       • 2x 48" tables with umbrella holes
       • 2x 48" tables without umbrella holes
       • 3x 20" round tea tables
       • 2x 8 ft umbrellas
       • ALL ITEMS COMMERCIAL GRADE
    3. Plan of Action: The board will draft a letter to be mailed to all owners. The letter will include:
    • Amount of assessment
    • Project start date
    • Notice to remove any personal items from pool area prior to renovation as everything will be disposed of by crews at start of project.
• Rotting Wood on Some Buildings:
  1. The board will walk the property prior to our next meeting, noting areas that need immediate attention.
  2. Further discussion will be held at the next meeting.
• Landscaping at Entrance:
  1. Due to their unhealthy state, the Lantana plants at the base of the Palm Trees at the entrance of Cobble East have been removed and replaced with mulch as decided at the August 8, 2009 Board Meeting.

Meeting Adjourned:

• Meeting was adjourned at 11:36 a.m.

Next Meeting:

• The next meeting will be held on Saturday, October 3rd at 9:00 a.m.