Board of Directors Meeting

The meeting was called to order at 9:37 a.m. on June 13th, 2009

Board Members in Attendance:

• President: Linda Walton
• Vice-President: Gigi Aldemir
• Secretary: Susan Hotujec
• Treasurer: Jonathan Glassman
• Board Member: Michael Palmer
• Property Manager: Phil Hylander (was not in attendance)

Old Business:

• Windows:
  
  • Per Association Attorney, Owner is responsible for maintenance, repair and replacement of both windows and doors
  • Per Association Attorney, Association is only responsible for repair and replacement of windows and doors if damages are result of casualty of storm
  • Board votes ( yes 5 / no 0) in favor of getting estimates on available replacement styles and materials that meet code
• Pest Control:
  
  • Phil was instructed to request the annual nspection that is included in our contract with Guarantee Florida Pest Control for Unit E.
• Storage Garage:
  
  • Door being repaired and rekeyed to avoid entrance for improper use
  • Keys will be distributed to 5 board members and management company
  • Owners should contact a board member to get key for entrance
• Pool Water Level:
  
  • Verified that the pool maintenance company disabled auto-fill mechanism due high rain levels
  • Pool maintenance company does not believe that there is a leak in pool
  • Pool maintenance company suggest installing larger chlorine containers
  • Board votes (yes 5 / no 0) to watch pool over next months to determine if water quality decreases and larger chlorine containers are in fact a necessary purchase
• Unit 10:
  
  • Unit officially in foreclosure
  • Unit only two months behind on HOA payments
• Unit 29:
  
  • Need to follow up with property management company regarding current status on compliance issues
• Unit 32:
  
  • Property management company should contact owner to schedule a time for our maintenance company to repaint their front-door to match approved association color
  • This is the association's responsibility since the owner used the paint that we provided (which was the wrong color)
• Pool Repair / Renovation:
  
  • Owner vote results final count = 33x voted in favor of Option B
  • Second ballot to be finalized and mailed
  • Second ballot will clarify reasoning for actions taken to this point and ask for association doc required owner vote on materials to be used
  • Board votes (yes 5 / no 0) to include line in second ballot to let owners know that board will accept additional estimates owners would like to submit in regards to fence repair/replacement and pool furniture repair/replacement and take those into consideration when making final decisions on vendors hired
  • Board votes (yes 3 / no 2) in favor of including deck size revisions on second ballot

New Business:

• Hurricane Shutters:
  
  • Need to find if any specific color is required for shutters installed
  • Need to find if any specific rules in place regarding keeping shutters closed when not in storm

Meeting Adjourned:

• meeting was adjourned at 12:30 p.m.