Board of Directors Meeting

The meeting was called to order at 10:30 a.m. on May 2nd, 2009

Board Members in Attendance: Gigi Aldemir, Jonathan Glassman, Susan Hotujec, Michael Palmer, and Linda Walton

New Business:

• Selection of Officers:
  The board agreed that members would hold the following positions:
  
  
  • President: Linda Walton
  • Vice-President: Gigi Aldemir
  • Secretary: Susan Hotujec
  • Treasurer: Jonathan Glassman
  • Board Member: Michael Palmer
    
    
• Judgment Against Quad-M Construction:
  Quad-M has closed their Wilton Manors office. This leaves us little hope of ever being paid the judgment that they owe us.
  
  Vote: 5-0 in favor of discontinuing further legal actions at this time as we are unlikely to recoup any costs. This vote does not impact the judgement against Quad-M. The judgement remains in place and is valid for seven years..
  
  
• Cleaning Company:
  Our cleaning company has not showed up in several weeks. Phil will call back the previous company to see if they would like to take on our account again.
  
  Vote: 5-0 in favor of firing the cleaning company that hasn't been showing up.
   
• Unit #10:
  Unit 10 has made a partial payment on their past-due maintenance fees. They are still behind 2 payments, plus this months. Additionally, no application has been received for the non-approved roommate, no documentation was provided that their dog is not over the weight restriction, their auto registration is expired, and their car has a flat (and is inoperable).
  
  Vote: 5-0 that unit owner will be sent a certified letter giving him 5 days to comply. After the 5 days, we will fine $25/day per offense until corrected.

• Bubble Windows:
  It was pointed out that several unit's bubble windows are leaking. This is resulting in possible mold or other water damage inside the units. Phil will check with our attorney to verify whether it is an association responsibility to fix the problem, or if this is a unit owner's responsibility. In either case, we may have a follow-up vote on allowing for the replacement of the bubble windows with flat windows and/or filling them in entirely.
   
• Pool Deck, Fence, Bathroom, and Patio Furniture:
  
  
  • Vote: 4-1 in favor of replacing our wooden pool fence with metal fence as outlined in the proposed plan.
    
    
  • Vote: 5-0 in favor of repairing the pool deck with brick pavers as discussed the proposed plan.
    
    
  • Vote: 3-2 in favor of repairing the pool area bathrooms at the same time as the other repairs are made.
    
    
  • Vote: 5-0 in favor of replacing the patio furniture with new furniture as outlined the proposed plan.
     
  With regards to the renovations and repairs above:
  
  
  • The projects will be funded by an assessment to all unit owners. The assessment will be payable over 6 months.
    
    
  • The community will vote to a) change the footprint of the pool area OR b) keep the paved area footprint the same.
    
    By reducing the paved-area of the pool area and replacing some of that with planted areas we can shave about $10,000 off the project. Both plans would include a BBQ Grill.
    
    
  • The community will also vote to a) borrow funds from our paint reserves to start the work and pay it back from this assessment or b) not start any work on this project until the assessment has been collected.
    
    If we borrow from the paint reserves we would pay that money back from this assessment and could start and finish the project 6 months sooner. If we wait until this assessment has been collected, prices may go up.
    
    
  • The amount of the assessment will be determined based on the community vote regarding paved area.
    
    
  • Michael Palmer will begin to draft a letter to unit owners outlining the items that are to be voted on. The other board members and Phil will provide feedback to make sure wording is not confusing. This letter should be sent out next week.
    
    
• Meeting Adjourned:
  The meeting was adjourned at 12:30 p.m.